Financial Planning Tool: Centralizing Operations and Securing Data
Overview
Acrontum developed a financial planning application for a specific area of the purchasing department for a large automobile manufacturer to automate and centralize complex financial processes. The client’s team manages over 120 service providers and is responsible for various digital services, including budget and invoice management. The application integrated suppliers, buyers, controllers, accounting, production, and technical departments, thereby increasing efficiency and improving data security and accuracy.
Client need
The client needed a solution to centralize and automate complex and manual financial processes. The goal was to minimize manual operations, ensure data security, and enable precise, efficient management of budget planning and invoice verification.
Highlight
Acrontum created a comprehensive digital solution that covers the financial processes of more than fifty internal departments and 120 external service providers in five countries. Through international collaboration, a technology was developed that is now applied globally.
Solution built
Acrontum developed a digital platform that automated the invoice approval process for incoming invoices and centralized the management of budgets and invoices. The platform enabled transparent and precise budget planning as well as invoice verification, while reducing manual errors and inefficiencies.
Services Used
Stakeholder Analysis, Requirements Elicitation, Solution Conceptualization, Strategic Planning, Prototyping and Testing, Web Application Development, Back-End Systems, API Development and Integration.
Client Situation
Approach
Outcome
Client Situation
The client managed their financial processes manually using traditional spreadsheets, which led to inefficiencies and susceptibility to errors. The department had to process receipts from over 120 service providers in five countries each month, while complying with strict data protection requirements. The manual handling caused delays and potential security risks.
Approach
Acrontum worked closely with the client to gain a detailed understanding of the complex financial processes. Using Business Process Modeling Notation 2.0 (BPMN 2.0), the business processes were captured and validated with stakeholders. Based on this, initial sketches, wireframes, and mock-ups were created to define the software requirements. The developed solution automated and centralized the financial processes, allowing users to retrieve invoice data directly from SAP and validate it through an integrated workflow. Automatic validations, color-coded markers, and tooltips supported the process. Strict data protection and security policies were ensured through a robust permissions and rights management system.
Outcome
The automation of data retrieval from SAP significantly simplified accounting, while workflows became more efficient through secure email notifications and streamlined validations. The organized management of financial data improved transparency, while automated checks and a robust security framework increased precision and reduced risk. The solution developed by acrontum enabled the team to focus on strategically important tasks, thereby contributing to a sustainably optimized financial management.
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